In the below video you will see how you can use the macro here to find out what images exist/match the SKU code provided in the Excel file:
Creating an Excel VBA macro to accomplish the tasks you've described would involve several steps. Here's a step-by-step guide on how to create such a macro:
Open Excel and press
Alt
+F11
to open the Visual Basic for Applications (VBA) editor.In the VBA editor, right-click on "VBAProject (Your Workbook Name)" in the Project Explorer on the left and select "Insert" -> "Module" to insert a new module.
Copy and paste the following VBA code into the module:
Sub ConceptSauce_ImageMatchHelper() Dim folderPath As String Dim destFolderPath As String Dim ws As Worksheet Dim rng As Range Dim cell As Range Dim fso As Scripting.FileSystemObject Dim filenamesDict As Object Dim baseFilename As String Dim response As VbMsgBoxResult Dim lastSearchFolder As String Dim lastCopyFolder As String ' Set default folder paths from named ranges, if available On Error Resume Next lastSearchFolder = ThisWorkbook.Names("LastSearchFolder").RefersToRange.Value lastCopyFolder = ThisWorkbook.Names("LastCopyFolder").RefersToRange.Value On Error GoTo 0 ' Prompt user for the folder With Application.FileDialog(msoFileDialogFolderPicker) .Title = "Select a Folder to Search" .InitialFileName = lastSearchFolder .AllowMultiSelect = False If .Show = -1 Then folderPath = .SelectedItems(1) ' Save the selected folder path SetNamedRange "LastSearchFolder", folderPath Else Exit Sub End If End With ' Create filesystem object Set fso = New Scripting.FileSystemObject ' Create a dictionary to store file paths by base filename Set filenamesDict = CreateObject("Scripting.Dictionary") AddFilesRecursively fso.GetFolder(folderPath), filenamesDict ' Get the active worksheet Set ws = ThisWorkbook.ActiveSheet ' Ask user to select the column to match On Error Resume Next Set rng = Application.InputBox("Select a range", "Select cells with filenames to match", Type:=8) On Error GoTo 0 If rng Is Nothing Or rng.Cells.Count = 0 Then Exit Sub ' Color-code cells based on filename matches For Each cell In rng.Cells baseFilename = CStr(Trim(cell.Value)) If PartialMatchExists(baseFilename, filenamesDict) Then cell.Interior.Color = RGB(0, 255, 0) ' Green Else cell.Interior.Color = RGB(255, 0, 0) ' Red End If Next cell ' Ask the user if they want to copy the found files response = MsgBox("Do you want to copy the found files to a new folder?", vbYesNo + vbQuestion, "Copy Files") If response = vbYes Then ' Prompt for destination folder and set initial path With Application.FileDialog(msoFileDialogFolderPicker) .Title = "Select a Destination Folder" .InitialFileName = lastCopyFolder .AllowMultiSelect = False If .Show = -1 Then destFolderPath = .SelectedItems(1) ' Save the destination folder path SetNamedRange "LastCopyFolder", destFolderPath Else Exit Sub End If End With ' Copy matched files, ensuring only unique paths are added Dim copiedFilesDict As Object Set copiedFilesDict = CreateObject("Scripting.Dictionary") Dim filePath As Variant For Each cell In rng.Cells baseFilename = CStr(Trim(cell.Value)) If filenamesDict.exists(baseFilename) Then For Each filePath In filenamesDict(baseFilename) If Not copiedFilesDict.exists(filePath) Then fso.CopyFile filePath, destFolderPath & "\" & fso.GetFileName(filePath), True copiedFilesDict.Add filePath, True End If Next filePath End If Next cell End If MsgBox "Process complete!", vbInformation, "Done" End Sub ' Optimized recursive subroutine to add files from folder and subfolders Sub AddFilesRecursively(folder As Scripting.folder, filenamesDict As Object) Dim fileObj As Scripting.File Dim subfolder As Scripting.folder Dim baseFilename As String For Each fileObj In folder.Files If InStr(fileObj.Name, ".jpg") > 0 Or InStr(fileObj.Name, ".png") > 0 Then baseFilename = Split(fileObj.Name, "_")(0) If Not filenamesDict.exists(baseFilename) Then Set filenamesDict(baseFilename) = New Collection End If filenamesDict(baseFilename).Add fileObj.Path End If Next fileObj For Each subfolder In folder.Subfolders AddFilesRecursively subfolder, filenamesDict Next subfolder End Sub ' Helper function for partial matches Function PartialMatchExists(baseFilename As String, filenamesDict As Object) As Boolean Dim key As Variant PartialMatchExists = False For Each key In filenamesDict.Keys If Left(key, Len(baseFilename)) = baseFilename Then PartialMatchExists = True Exit Function End If Next key End Function ' Function to set or update a named range with folder path Sub SetNamedRange(rangeName As String, folderPath As String) On Error Resume Next ThisWorkbook.Names.Add Name:=rangeName, RefersTo:="='" & folderPath & "'" On Error GoTo 0 End Sub
Close the VBA editor and return to your Excel workbook.
To run the macro, press
Alt
+F8
to open the "Macro" dialog, select "CheckFileNames," and click "Run."
Here is a video to show this in action